Charitable donations are commonly in the form of cash, but can also take the form of real estate, motor vehicles, appreciated securities, clothing and other assets or services. Charitable donations can present a corruption risks as they involve payment made without tangible return and may be used as subterfuge or route for bribery. This policy is to establish a protocol for acts of charitable donations in order to maintain the integrity of the organisation and resist any approaches of bribery through the use of charitable donations.

Sponsorship is the purchase of the right to associate the sponsor’s name and products with the sponsored organisation’s service, product or activity in return for negotiated benefits. Sponsorships unlike charitable contributions are made for business objectives and usually for brand or reputation management purposes. They can present a corruption risk as they involve payments made for services or benefits that are often hard to measure or track. This policy is to establish a protocol for sponsorships in order to maintain the integrity of the organisation and resist any approaches of bribery through the use of sponsorships.

A request made by an influential individual or organisation asking for special privileges to be given to an individual, company or organisation. Support requests are problematic as they give the beneficiary of the support request an un-competitive advantage over its competitors. Further corruption risks arise as the beneficiaries may have offered inducements to the issuers of the support requests. The purpose of this policy is to provide guidance to its users on the appropriate procedures in relation to support requests.

Political contribution is a contribution of gift, subscription, loans, advance, or deposit of money or anything of value, made for any political purpose. It may include any contract, promise, or agreement, gifts of property, services, sponsorship of tables at events, advertising and promotional activities endorsing a political party, express or implied whether or not legally enforceable, any payment by any person, other than a candidate or a political party or affiliated organisation, of compensation for the personal services of another person which are rendered to any candidate or political party or affiliated organisation without charge for any political purpose.

PROLINTAS’ Whistleblower Policy has been established to ensure that a process is available to any individual who, in good faith, wishes to report a concern regarding any accounting, audit, procurement, contract or other violation of Code of Business Ethics and Conduct (CoBE) or other business practices that appears to be illegal, unethical or improper. The whistleblower will be protected from any recrimination, retaliation or harassment, and that the report can be made on a completely confidential basis, submitted directly to Integrity Department. It is the responsibility of all who work at PROLINTAS to bring any illegal, unethical or improper practices to the attention of the management.

Due Diligence is the process to identify and review the legal, financial and corporate position of any new contractors, service providers, business partners, suppliers and any other third parties with whom PROLINTAS Group of Companies (“PROLINTAS”) contemplate or has existing business relations and/ or contracts. The purpose of this Due Diligence Policy and Procedure (“DDPP”) is to ensure that all contemplated and/or existing contractors, service providers, business partners, suppliers and any other third parties are fit and capable of performing their obligations under any contemplated and/or existing contract.

Integrity pact is an agreement between the entity offering the contract and the company / companies bidding for it, that all parties will abstain from bribery, collusion and other corrupt practices in the period leading up to the award and during the contracting period. The purpose of this policy is to provide guidance to its users on the appropriate procedures when implementing integrity pacts in procurement and contracting.